Academic Rules and Regulations
Course Registration
A new student must complete registration formalities at the beginning of every fresh semester in accordance with the guidelines issued by ASAUB. An existing student must complete registration formalities for the next semester according to the time period mentioned in the academic calendar issued by ASAUB. Without clearance from the Accounts Section and/or any other section(s), a student will not be allowed to register courses for the next semester.
In every semester, date for registration will be notified. The students must be registered within the specified date. If a student crosses the deadline for registration of courses, s/he will have to pay a fine.
Registration Procedure: Steps of Course Registration:
1. Collection of Course Registration Form from the office of the Coordinator/Chairman of the Department and/or from Registration Section.
2. Counselling from the Coordinator/Course Advisor.
3. Filling up the Course Registration Form with students’ name, ID and/or the names of the courses from the list of courses offered for each semester.
4. Signing of the Course Registration Form and its submission to the Registration Section.
The Registration Section shall send the record of registration status to the Office of the Coordinator/Chairman of the Department of the concerned Faculty, Office of the Controller of Examinations and Accounts Section before the commencement of a new semester.
The Registration Section shall send the record/report of course add/drop and semester withdrawal/ semester drop to the Office of the Coordinator/Chairman of the Department of the concerned Faculty, Office of the Controller of Examinations and Accounts Section for updating information.
Academic System
The credit hour semester system has been adopted in the academic programs of ASAUB. A semester involves 14-16 weeks of instruction. Courses may be of different credit hours. Each credit hour implies at least 14 instruction hours of 90 minuets each per semester. The credit hour system provides flexibility to the students to complete a required number of credit hours for a program, in which the number of credit hours in different semesters depends on the student’s choice and ability, and/or on a semester-based package. However, it may vary from program to program.
Academic Calendar
ASAUB follows semester system.There are three semesters in a calendar year-Spring Semester (January to May), Summer Semester (May to August)and Fall Semester(September to December).Each semester will be of 14-16 weeks duration, which will be distributed as follows: 14 weeks for instruction, 2 weeks for registration and examination. The detailed schedules of the three semesters are given below:
| Semester | Activities | Duration* |
| Spring Semester (January to May) | 1. Admission/Registration | November 07 to January 16 |
| 2. Orientation | January 16/17 | |
| 3. Classes Begin | January 16/17 | |
| 4. Mid-term Examination | February 26 to March 07 | |
| 5. Preparation for Final Examination (no classes | April 17 to April 23 | |
| 6. Final Examination | April 24 to May 03 | |
| 7. Semester Recess/ Break | May 04 to May 08 | |
| Summer Semester (May to September) | 1. Admission/Registration | March 15 to May 08 |
| 2. Orientation | May 08/09 | |
| 3. Classes Begin | May 08/09 | |
| 4. Mid-term Examination | June 19 to June 26 | |
| 5. Preparation for Final Examination (no classes | August 14 to August 20 | |
| 6. Final Examination | August 21 to August 28 | |
| 7. Semester Recess/ Break | August 29 to September 03 | |
| Fall Semester (September to January) | 1. Admission/Registration | July 12 to September 03 |
| 2. Orientation | September 04/05 | |
| 3. Classes Begin | September 04/05 | |
| 4. Mid-term Examination | October 30 to November 06 | |
| 5. Preparation for Final Examination (no classes | December 25 to December 31 | |
| 6. Final Examination | January 01 to January 10 | |
| 7. Semester Recess/ Break | January 10 to January 15 |
* Tentative
- Classes and examinations may be held on weekly holidays but not on government holidays.
- Make up classes may be arranged separately, if necessary.
Evaluation System
The evaluation will be based on (1) Mid-Term Examination,(2)Classrooms Evaluation/ Continuous Assessment and (3) Final Examination. Continuous assessment (class tests / quizzes, presentation, term papers/ assignments, class journal, class attendance, viva-voice etc will cover 40 percent of the total marks, and the remaining 60 percent is reserved for Mid-Term Examination (20 ) and the Semester Final Examination (40).
Grading and Performance Evaluation Process:
Final grade in each course will be given on the basis of the performance on (i) Continuous Assessment, (ii) Mid-Term Examination and (iii) Semester Final Examination as indicated below:
| Faculty of Business | Faculty of Arts, Social Science & Law | ||||
|
Continuous Assessment | Class attendance | 5% |
| Class attendance | 5% |
| Quizzes /Class Test | 15% |
Continuous Assessment | Quizzes /Class test | 10% | |
| Assignment/Term Paper/Class Presentation | 10% | Term Paper /Class Presentation | 10% | ||
| Assignment/Class Journal | 10% | ||||
| Oral Test/ Viva-Voce | 10% | Oral Test/ Viva-Voce | 05% | ||
| Mid-Term Exam | 20% | Mid-Term Exam | 20% | ||
| Semester Final Examination | 40% | Semester Final Examination | 40% | ||
| Total | 100% | Total | 100% | ||
The breakdown of marking in Continuous Assessment may vary from Faculty to Faculty.
Grading System
ASAUB follows the following Letter grades and Grade point system introduced by UGC as a uniform grading system for the public and the private universities in Bangladesh:
The Grade Point Average (GPA) is computed in the following
GPA = Sum of (Grades Point X credit)
Sum of Credit
A student may earn any of the five letter grades on the basis of his/her performance in each course. The letter grades A, B, C and D are considered passing grades and also acceptable to continue the semester . Grade F is the failing grade. The numerical equivalents of the grades and the grade points are given below:
| Numerical Grade | Letter Grade | Grade Point | |
| 80% and above | A+ | (A plus) | 4.00 |
| 75% to less than 80% | A | (A regular) | 3.75 |
| 70% to less than 75% | A- | (A minus) | 3.50 |
| 65% to less than 70% | B+ | (B plus) | 3.25 |
| 60% to less than 65% | B | (B regular) | 3.00 |
| 55% to less than 60% | B- | (B minus) | 2.75 |
| 50% to less than 55% | C+ | (C plus) | 2.50 |
| 45% to less than 50% | C | (C regular) | 2.25 |
| 40% to less than 45% | D | 2.00 | |
| Less than 40% | F | 0.00 | |
In the Transcript/Grade Sheet, only the Letter Grade and the Corresponding Grade Points, and finally, the CGPA, not the numerical marks, will be shown. No one shall obtain the degree having F grade in his/ her transcript.
Course Add/Drop and Semester Withdrawal/ Semester Drop:
A student may drop or add new course(s)/ withdraw/drop semester during the first two weeks from the commencement of the semester without any fine/penalty. To add/drop a course, withdraw or drop semester, one must have the recommendation of the Coordinator and approval of the Dean of the concerned Faculty. The procedure is given below:
- Collection of an Add/Drop Form/ Semester Drop Application Form from the Program Office/Chairman of the respective department provided by the Registration Section.
- Filling up the form with relevant information.
- Taking accounts clearance from the Accounts Section.
- Taking result related information from the Office of the Controller of Examinations.
- Obtaining the signature of the Program Coordinator, Chairman and approval of the Dean on the form and if a course is being added, make sure that s/he can be accommodated in the available course.
- Submission of the form to the Registration Section.
- Tuition fees shall be adjusted/ refunded according to existing financial rules.
Withdrawal
Withdrawal from the program (semester drop) must be with permission and is allowed as per rule. Application for withdrawal from the program must be submitted to the Controllar of Examinations with the recommendation of the Dean of the concerned Faculty. A student whose dues are not clear will not be permitted to withdraw from the program. A student applying for a leave of absence or withdrawal must mention a definite semester for re-registration and must register within the time period mentioned in the application. A student who does not return for re- registration at the specified semester must apply for re-admission as per rule of the university. If any student drops out a semester without permission, he /she will have to pay BDT. 1500 for each semester with 20% of tution fees for regular courses offered / registered in that particular semester.
Class Attendance
A student must attend minimum 75% of total number of classes held. If any one fails to do so, s/he will be barred from attending the final examination.
Improvement/ Retaking Final Examination for Grade Improvement
Improvement will be allowed in case of only semester final examination (40 percent weight of the evaluation system). A student willing to sit for improvement examination for course(s) with less than ‘B’ grade will have to apply within two weeks of the publication of result and complete the process within three weeks of publication of result. S/he will have to pay 40% of the tuition fees of that particular course. The Revised Final Grade (Grade Sheet) for each student with application for improvement examination of the program must be submitted to the Controller of Examinations with the recommendation of the Dean of the concerned Faculty. When a grade in a course is improved, the previous grade will be automatically cancelled revised accordingly.
Academic Standing/ Probation
A student must maintain an academic standing with CGPA of at least 2.00 for earning degree. Students with CGPA or GPA of less than 2.00 will be placed on probation. Students on probation will be allowed a maximum of three semesters to earn CGPA or GPA or more failing which will result in his dismissal from the program.
Readmission
ASAUB students who have been dismissed on any ground except on the ground of discipline, from the university may apply for readmission after three academic years from the day of dismissal. Such application should include documented evidence that the petitioner has taken steps to improve his/ her academic performance, such as further studies at academies or other institutions or taken employment providing them experience and responsibilities which has enhanced their ability to undertake academic endeavours. ASAUB will provide academic counselling during this period, if requested.
The Registration Section shall send the record/report of dropped out students by dismissal from program to the university authority and of voluntary cancellation of studentship by the student and of academic probation to the Office of the Coordinator/Chairman of the Department of the concerned Faculty, Office of the Controller of Examinations and Accounts Section for updating information.
Medium of Instruction
English is the medium of instruction in ASA University Bangladesh.